2025 Summer Institute Event Planner – Contract Position

Introduction: Literacy Action Network is inviting proposals for a contract Event Planner for Minnesota Adult Education’s annual Summer Institute. This contract position exists to coordinate the logistics, budget, and marketing of the 2025 MN ABE Summer Institute (SI) conference on Tuesday, August 12th to Friday, August 15th, 2025, in Waite Park, MN at The Park Event Center. The independent contractor will work closely with the SI Planning Committee and the LAN Administrator.

Responsibilities of the contractor (with estimated hour allocations) include, but are not limited to: 

  • Attend all SI Committee meetings from January to August 2025 (12 hours)
    • Meetings held the 1st Tuesday of each month over Zoom
    • Time is 3:00pm to 4:00pm (subject to change)
  • Collaborate with Vendor subcommittee to recruit vendors and sponsors (10 hours)
  • Determine meal and food options (10 hours)
  • Coordinate travel arrangements for keynote speaker, if applicable (5 hours)
  • Assist with conference marketing and communications (10 hours)
  • Attend Summer Institute and coordinate the following: (20 hours)
    • Registrations
    • Room set-up and tear-down
    • Liaison with Sales Director and Events Director on-site
    • Monitor and execute the vendor fair

Qualifications:

  • Minimum of 2 years of event planning
  • Minimum of 2 years of budgeting and reporting
  • Minimum of 1 year of marketing
  • Clear and effective communication skills
  • Highly organized and attentive to details
  • Experience in recruiting vendors and sponsorships
  • Experience working with Google Suite and Zoom meetings
  • Experience in MN Adult Education preferred

About Literacy Action Network:

Literacy Action Network is a statewide professional membership organization whose mission is to develop, improve, and expand adult literacy services by coordinating public policy advocacy, fostering statewide collaboration, facilitating professional development, and supporting quality Adult Basic Education in the state of Minnesota.

Compensation and Contract Details:

Literacy Action Network’s budget for this contract position is an hourly rate of $35.71 with a maximum of 70 hours.

Application Deadline:

Please send a cover letter and resumé to Wendy Lindblom at [email protected]. The deadline to apply is Friday, December 6th, at 3:00 p.m.