Program Specialist – Minneapolis

Summary: Under general supervision, provide leadership for Community Education: Adult Education program. This includes: Hiring and supervising assigned staff; conducting annual and probationary performance reviews; participating in staff evaluation and goal setting processes using SOEI rubrics; Overseeing Adult Education staff working on grant funded projects, and providing administrative support for grant funded initiatives. Direct and Coordinate internal and external program efforts including: contract administration and compliance, creating marketing and communication plans, supporting daily operations and program goals, participating in program leadership groups, communicating program updates to staff, and managing facility usage by outside groups. Directing activities of Adult Education program’s staff, including continued implementation of Program Improvement Plan; professional development opportunities, and equitable student engagement efforts; Strengthening community partnerships and career pathway offerings; Support budgetary and fund development efforts.

Goal: Adult Education Program Specialists are responsible for supervising all aspects of day to day school operations.

Rationale: Adult Education Program Specialists support the program through their daily presence working to implement and advance program goals. They also bring their everyday experience supporting students, support staff and teachers to program leadership decisions.

Responsibilities:

  1. Hiring and supervising assigned staff
    • Strategy 1.1: Review site staffing needs; communicate with administration team about open positions; with approval from Manager, work with Human Resources department to post openings
    • Strategy 1.2: Interview, hire, and support teachers and support staff; develop work schedules to meet the needs of the program, assign duties, and provide oversight of job performance; orient and onboard staff to program priorities, procedures, and operations; conduct annual and probationary employee performance reviews; coach staff on program identified best practices, as directed by the Manager.
    • Strategy 1.3: Provide oversight of, and administrative support to Adult Education staff working on grant funded projects on and off site.
    • Strategy 1.4: Participate in staff evaluation and goal setting using MPS approved observation tools: SOEI Rubric & Observations
    • Strategy 1.5: Assure staff compliance with departmental procedures, priorities, and standards following District due process protocol.
    • Strategy 1.6: Review and approve staff leave requests and time entry.
  2. Coordinating and directing Adult Education programming

Direct and coordinate internal and external program efforts that include but are not limited to:

    • Strategy 2.1: Program development
    • Strategy 2.2: Develop and implement program quality activities and assessment
    • Strategy 2.3: Contract administration and compliance
    • Strategy 2.4: Marketing and communications plans
    • Strategy 2.5: Measurement and evaluation of student achievement and program outcomes
    • Strategy 2.6: Coordinate, develop, and provide administrative support and oversight to new partnership efforts with community-based organizations and businesses including: career pathway opportunities, and Pathways to Prosperity initiatives.
    • Strategy 2.7: Work with administrative team and Shared Leadership Team to support daily operations and program goals
    • Strategy 2.8: Overseeing building usage and security needs; assist and support facilities and permits for the department.
    • Strategy 2.9: Coordinate with other tenants to ensure that all parties are adhering to the space usage agreement.
    • Strategy 2.10: Prepare weekly updates to staff; compile data, prepare initial draft of written information, and design the annual program report for review.
    • Strategy 2.11: Assure site continually works towards Program Improvement Plan goals
    • Strategy 2.12: Collaborates with staff on class schedule development
  2. Planning and leading professional development
    • Strategy 3.1: Utilize innovative technology to support professional development activities
    • Strategy 3.2: Coordinate staff development related to program quality activities and assessment
    • Strategy 3.3: Support program registration software training and implementation
    • Strategy 3.4: Lead on-boarding efforts and new staff orientation
    • Strategy 3.5: Collaborate with SOEI coaches and curriculum leads to determine and implement professional development for staff
    • Strategy 3.6: Plan and lead monthly site team meetings
  3. Partnership and Community Outreach
    • Strategy 4.1: Assist in the design and implementation of community engagement initiatives, community and business partnerships
    • Strategy 4.2: Organize and serve on departmental and interdepartmental committees to participate in planning events and to represent Adult Education
    • Strategy 4.3: Establish contacts with external organizations to ensure broader community outreach and more diverse connections; participate in membership organizations; make presentations to provide information to promote and market Adult Education
  4. Support budgetary and fund development efforts
    • Strategy 5.1: Assist in developing the Adult Education programs budget
    • Strategy 5.2: Oversee site budgets as directed by the program manager
    • Strategy 5.3: Research and monitor grants as assigned by the manager
  5. Other duties as assigned by Manager

Qualifications:

Education, Training and Experience:

  • Bachelor’s Degree in Education, Social Sciences, Public Administration or related field; AND four (4) years of professional experience administering public education support programs; OR
  • an equivalent combination of education, training and experience as determined by Human Resources.

Knowledge of:

  • Adult Education programming and operations
  • Working effectively with partnership organization, including non-profits, governmental jurisdictions, faith institutions and schools
  • Experience leading system-change initiatives
  • Successful supervisory experience
  • Serving non-traditional populations
  • Successful collaboration with community-based organizations
  • Computer proficient in MAC or PC with internet capabilities
  • Must be able to travel between two different main Adult Education sites, with possible travel to satellite programs within the Twin Cities area

Skill in:

  • Need to be self-motivated, self-directed, results-oriented individual
  • Working independently
  • Working effectively with diverse cultures
  • Competent and confident digital literacy skills
  • Ability to create, learn, adapt, and improve systems
  • Ability to prioritize multiple tasks
  • Strong coaching skills
  • Strong collaborative skills
  • Strong organizational skills
  • Strong spoken and written English communication skills

LICENSE AND CERTIFICATION REQUIREMENTS

  • A valid Minnesota State Driver’s License may be required.

Bargaining Unit MAAS

Grade 64

Salary Range $79,276 -$99,006

52 weeks/year

Benefits Eligible position.

Must be able to travel between Adult Education sites